Once you have scheduled a meeting PRO, you are considered the meeting’s host so you will need to start the meeting by joining it at the appropriate time.

By default, Ooma Meetings require a host to start a meeting before guests can join. You can change this setting for individual meetings by editing the meeting settings and checking the Allow guests to join before host option. If you do not enable this option, participants who join before the meeting starts will be held in the meeting pre-joining screen until the host arrives.

Any waiting participants will be joined into the meeting automatically when the host arrives.

Logging In

The Ooma Meetings desktop app and the Ooma Meetings mobile app both remember your login information, so install and use either of those applications for the most seamless experience hosting or attending regular meetings. You can download both applications from our Download page. Skip to the next section if you are using the Ooma Office desktop app or the Ooma Office mobile app and you have already logged in.

If you are joining a meeting from your browser, or using the Ooma Meetings desktop application for the first time, you will need to take the extra step of making sure you are logged in when you need to start a meeting as the host.

You can log in by following these instructions:

  1. Use the dropdown box in the upper-right corner to select Sign In. If you have clicked a meeting link and are getting the Waiting for Host message, use the link at the top of the page that says Are you the host? Log in to start the meeting.
  2. You will be redirected to the Login page, where you can enter your Ooma Office end user credentials. These are the same credentials you would use to log into the Ooma Office desktop application or to access your End User account on office.ooma.com. Fill in your phone number, extension, and password. Check the Remember Me option so your login can persist for future meetings.
  3. Select Login.

If you used a meeting link to get to this page, you should now be directed to the pre-join screen. Use the button labeled Start Meeting as Host. Otherwise, there are a few ways to start the meeting:

Upcoming Meeting banner

When you are hosting a meeting that will begin in the next 15 minutes, a banner will appear at the top of your window. Simply use the Start button.

My Meetings section

The My Meetings section contains a list of meetings you’ve created. Toggle between your Recurring and your One-time meetings by choosing the applicable tabs. You can search for a meeting to narrow down your choices.

Once you’ve found the meeting you’d like to start, hover over it and select Start.

Join Meeting flow

If you have the meeting ID handy, you can get a meeting started by selecting Join Meeting and then following the join flow. Make sure that you’re logged in, or the system won’t recognize you as the meeting’s host.

Schedule sectioneap

If you have synced your external contacts and calendar with Ooma, then your upcoming meetings will load into the Calendar section. Hover over the meeting you’d like to start and select Start, or select the meeting and use the ((Start Meeting)) button.