Once you have scheduled a meeting , you are considered the meeting’s host. It will be up to you to start the meeting by joining it at the appropriate time.

By default, Ooma Meetings require a host to start a meeting before guests can join. You can change this setting for individual meetings or rooms by editing the meeting settings and enabling the Allow guests to join before host option. If you do not enable this option, participants who join before the meeting starts will be held in the a pre-join screen until the host arrives.

Any waiting participants will be automatically moved into the meeting room when the host arrives.

Logging In

The Ooma Meetings desktop app and the Ooma Meetings mobile app both remember your login information, so install and use either of those applications for the most seamless experience hosting or attending regular meetings. You can download both applications from our Download page. Skip to the next section if you are using the Ooma Office desktop app or the Ooma Office mobile app and you have already logged in.

If you are joining a meeting from your browser or using the Ooma Meetings desktop app for the first time, you’ll need to log in before you can start a meeting as the host.

You can log in by following these instructions:

1. Use the dropdown box in the upper-right corner to select Sign In. If you see the Waiting for Host message, use the link at the top of the page that says Are you the host? Log in to start the meeting.
2. You will be redirected to the Login page, where you can enter your Ooma Office end user credentials. These are the same credentials you would use to log into the Ooma Office desktop application or to access your End User account on office.ooma.com. Fill in your phone number, extension, and password. Check the Remember Me option so your login can persist for future meetings.
3. Select Login.

If you used a meeting link to get to this page, you should now be directed to the pre-join screen. Use the button labeled Start Meeting as Host. Otherwise, there are a few ways to start the meeting:

Scheduled tab

The Scheduled tab lists your upcoming meetings. You can search for a meeting to narrow down your choices. Once you’ve found the meeting, use the Join button to get started.

Join Meeting flow

If you have the meeting ID handy, you can get a meeting started by selecting Join Meeting and then following the join flow. Make sure that you’re logged in, or the system won’t recognize you as the meeting’s host.