There are several different types of Ooma Meetings PRO to choose from. When you’re setting up your meeting, the options outlined below will help you use the most appropriate meeting type.

Furthermore, when you’re setting up your meetings and rooms you’ll also need to choose an appropriate level of security. You can secure your meetings by setting up password protection to prevent unauthorized use of your meeting IDs. If you’d like to further secure your meetings, make sure to turn off the option to allow participants to join before a host.

  1. Enter your personal room
  2. Start a new meeting (formerly ad-hoc meetings)
  3. Schedule a meeting
  4. Set up a meeting room for recurring meetings

Enter your personal room

Each Ooma Office Pro user has a personal room that is theirs to use at any time. The personal room has its own unique ID, which never changes. It can be accessed at any time and can be used as often as necessary. You should reserve internal meetings since anyone who has access to your personal meeting ID can use your room at any time.

Your personal room is ideal for: Internal meetings

Start a new meeting (formerly ad-hoc meetings)

If you want to spin up a temporary meeting room that cannot be scheduled in advance, then the option to start a new meeting is right for you. The meeting room generates a new meeting ID each time it’s used and closes as soon as you finish. It cannot be re-joined once the participants leave, so you won’t be able to set up any security measures like a password.

Starting a new meeting is ideal for: Impromptu meetings

Schedule a meeting

A scheduled meeting is perfect for when you and your colleagues have determined in advance when you’d like to meet. Once the meeting has been scheduled, the meeting room opens up 15 minutes prior to your start time and stays available up to 30 minutes after your end time. Each one-time meeting has a meeting ID that will expire 30 minutes after the meeting’s end time.

Scheduling a single meeting is ideal for: Pre-planned meetings, One-time meetings with external participants

Set up a meeting room for recurring meetings

When you need to meet several times about a specific topic, you’ll want to set up a dedicated meeting room. Just agree on a time to meet and have everyone hop into the designated room. This type of meeting is simple to reschedule since the room has no start and end times and is always available. Meeting rooms have IDs that remain valid until the room is deleted.

Setting up a dedicated meeting room is ideal for: Weekly team meetings, Daily stand-ups, Project check-ins with external participants