Different types of Ooma Meetings (Pro)
There are four different types of Ooma Meetings to choose from. When you are setting up your meeting, it is important to use the correct type of meeting room from the options outlined below.
You will also need to choose an appropriate level of security when you are creating your meeting. You can secure your meetings by setting up password protection to prevent unauthorized use of your meeting IDs. If you would like to further secure your meetings, you should make sure to turn off the option to allow participants to join before a host.
Keep in mind that all meetings have a two-hour time limit and can host up to 25 people.
Each Ooma Office Pro user has a personal meeting room that is theirs to use at any time. The personal meeting room has its own unique ID, which never changes. It can be accessed at any time and can be used as often as necessary. You can only have one personal meeting, and you should only use it for internal meetings since anyone who has access to your personal meeting ID can use your room for a meeting.
Personal meetings are ideal for: Internal meetings
An ad-hoc meeting is a temporary meeting room that cannot be scheduled in advance. The meeting room generates a new meeting ID each time it’s used and closes as soon as you finish. It cannot be re-joined once the participants leave. Use the Meet Now option to schedule these meetings and then jump right into your meeting room.
Ad-hoc meetings are ideal for: Impromptu meetings
Scheduled one-time meetings are perfect for when you and your colleagues have determined in advance when you’d like to meet. Once the meeting has been scheduled, the meeting room opens up 15 minutes prior to your start time and stays available up to 30 minutes after your end time. Each scheduled one-time meeting has a meeting ID that will expire 30 minutes after the meeting’s end time.
Scheduled one-time meetings are ideal for: Pre-planned meetings, One-time meetings with external participants
When you need to meet several times about a specific topic, you’ll want to use a scheduled recurring meeting. Just agree on a time to meet and then hop into your designated virtual meeting room. This type of meeting is simple to reschedule since the room has no start and end times and is always available. Scheduled recurring meetings have meeting IDs that are valid until the meeting is deleted.
Scheduled recurring meetings are ideal for: Weekly team meetings, Daily stand-ups, Project check-ins with external participants